Pakistan Footwear Manufacturers Association

6-F, Rehman Business Centre, 32 B-III, Gulberg-III, Lahore

Tel : + 9242 3575  0051                  Fax : +9242 3 578 0276,

PFMA/Elec                                              Date : 10 July 2010

ANNUAL ELECTION SCHEDULE – 2010-11

1.     Following Election schedule is announced after approval by Managing Committee on 10 Jul 2010 :

        a.   Annual Elections to the Managing Committee of the Association will be held on 14 Sep 2010.

        b.   Following members are appointed as Election Commission :

            (1)   Chairman    -  Mr. Hassan Shafi, Aisha Sons

            (2)   Members     -   (1) Syed Adil Karim, M/s Down Town.

                                         (2) Mr. Aamer Javaid, A&A International

       c.    Functions of Election Commission.   The election commission shall be incharge

              of all arrangements connected with the conduct of elections including but not limited

              to:         

                   (1)   appointment of polling staff;

                   (2)   ensuring display of the tentative voters’ list by the Secretary General PFMA

                          for the purpose of inviting objections ;

                   (3)   examination of and decision on the objections received on the voters’ list ; and        

                   (4)   supervision of polling process and ensuring that the polling has been

                          conducted in an orderly, peaceful, transparent and fair manner in

                          accordance with the provisions of the Memorandum and Articles of

                          Association and instructions of the Federal Government or the Directorate

                          General of Trade Organisations in this regard; and

                  (5)   counting of votes and announcement of results.

        d.     Only those members are eligible to vote who have completed two year of valid   

                membership on 31 Mar 2010 and have paid renewal fee and other dues of the

                Association.

         e.    Every member eligible to vote shall deposit with the Secretary General, the specimen

                signature card along with photograph indicating the status in the firm, company or

                concern. The right to vote shall be allowed only to the proprietor, partner or the

                director of the member firm or company, or a person not below the rank of General

                Manager authorized by the Board of Directors of a public limited company or, a multi-

                national company (as the case may be) and in no case one person can cast vote for

                more than one member company or concern.

       f.     The proprietor, partner or director of the member firm or company, concern or a         

               person not below the rank of General Manager authorized by the Board of Directors

               of public limited company or a multinational company shall be entitled to cast vote at

               the time of election only if name of such person has already been registered with the

               Secretary General and his name appears on the list of voters.

       g.     List of members eligible to vote as on 31 Mar 2010 is available in Association Office

              and can be obtained on payment of Rs. 20/-. It is also displayed on PFMA website

               www.pakfootwear.org .

        h.     Changes if any regarding the name of representative alongwith necessary proof of

                eligibility will be sent to Secretary General by 13 July 2010, who will display the

                provisional list by 17 Jul 2010 on the notice board and website.

       i.     Members who have any objection to the entries / changes in the list of voters shall

               send their objections in writing to the Secretary General by 24 Jul 2010.

        j.     Secretary General will intimate decision on these objections by 29 Jul 2010.

        k.    In case of any dispute to the eligibility of a member, the case will be referred by the

              complainant aggrieved by the decision of the Secretary General in para j above to

              the Election Commission by 02 Aug 2010.

       l.     The Election Commission will decide the matter by 04 Aug 2010.

       m.   Any person aggrieved by the decision of the Election Commission or in case the

              Election Commission fails to decide the matter by 04 Aug 2010,  may appeal to the

              Director General (TO) by 07 Aug 2010 who will decide the case by 16 Aug 2010 and

              his decision will be final.

      n.     A copy of final list of voters shall be displayed by Secretary General on 17 Aug 2010.

              A copy of such list will also be displayed on PFMA website www.pakfootwear.org and

              submitted to DG TO.

      o.     Any person eligible to contest the elections for the vacant post shall, send his

              nomination duly proposed and seconded by one member each and signed by the

              candidate on the prescribed form available in Association office to the Secretary

              General by 21 Aug 2010.

      p.     A copy of final list of voters will be provided to each contesting candidates by 23 Aug  

             2010 by Secretary General.

      q.    The nomination papers will be scrutinized by Election Commission and list of

             candidates will be displayed by 23 Aug 2010.

      r.    The objections if any to the nomination of candidates can be filed to the Election

            Commission by 24 Aug 2010 who will decide the cases by 26 Aug 2010.

      s.    Any candidate aggrieved by the decision of Election Commission or if Election

             Commission fails to decide the matter by 26 Aug 2010, may file an appeal to the

             Director General (Trade Organisations) by 28 Aug 2010 who will decide the case by

             04 Sep 2010 and his decision in this regard shall be final.

       t.     Election Commission will issue final list of candidates by 07 Sep 2010.

      u.    The Election Commission, if needed, shall appoint a Returning Officer, Scrutineer and

              Polling Officer who shall be other than the candidates by 08 Sep 2010.

       v.    The election of the members of Executive Committee shall be held by secret ballot.

              Neither postal ballot nor proxy shall be allowed; and the polling if needed will be held

              at Head office on 14 Sep 2010 from 0900 hours to 1700 hours.

       w.    Counting of votes shall take place immediately after the polling hours under the

              supervision of polling officer in the presence of candidates or their polling agents, if

              any, at the designated sites.

       x.     the event of equality of votes between two or more candidates the result shall be

              decided on the basis of a draw conducted by the polling officer in the presence of 

              candidates or their polling agents and a record of the result thereof shall be made.

       y.    Provisional results may be announced by the Returning Officer immediately after

              polling.

       z.    Any person elected as member of Executive Committee shall send his nomination for

             election as an office bearer (Chairman or Vice Chairman) duly proposed and

             seconded by an elected Executive Committee member each and signed by the

             candidate to the Election Commission by 16 Sep 2010.

     aa.   The Election Commission will scrutinize the nomination papers and list of candidates

        will be displayed by 17 Sep 2010.

    bb.    Elections for office bearers will be held on 18 Sep 2010 if needed, in Head Office from

             0900 to 1700  hours.

   cc.     Provisional results may be announced by the Election Commission immediately after

           polling.

   dd.    The challenged votes shall be kept in a separate sealed envelope duly signed and

            sealed by the polling officer..

   ee.    The Commission or an officer designated by the Commission shall decide about the

            challenged votes after verification of necessary information before the official

            announcement of the results.

   ff.      The final result of the election of Executive Committee and office bearers shall be

             officially announced at the Annual General Meeting on 30 Sep 2010. It will also be

             displayed on PFMA website by 01 Oct 2010.

2.      All members are requested to intimate immediately change of their National Tax nos. if any, and the names of their representatives alongwith copies of their Computerized National  Identity Cards authorized to represent them in their absence in the polling, immediately.

3.    Members are reminded that they are only eligible to vote in the Annual Elections provided

they have :

 a.    Completed two years of membership on 31 Mar 2010 and fulfil the conditions 

        stipulated for the renewal of membership.

       b.    Furnished the proof of filing of income tax return for assessment year 2008-09 or

        exemption thereof (para 1b & d of our letter No. PFMA/SUBS dated 04 Mar 2010).

        However they can take part in Annual General Meeting.

       c.     Paid the annual membership fee for the year 2010-11 and other dues.

 (Col(R) Arshad Ayyaz)

 Secretary General