Announcement of ANNUAL ELECTION SCHEDULE – 2018–19

 

    ANNUAL ELECTION SCHEDULE – 2018–19

ELECTION SCHEDULE`

As per TO Rule 2013 and Memorandum of Articles

 

S/No Events No of Days Req Day Dates

Suggested

1 Approval of Election Schedule & Nomination of Election Commission Saturday 21 Jul
2 Issuance of Election Schedule Saturday 21 July
3 Any changes in representative to vote 5 Thursday 26 July
4 Issue of Provisional voters list  2 Saturday 28 July
5 Objections on  provisional list of voters 7 Saturday 04 Aug
6 Decision on objection by SG 2 Tuesday 07 Aug
7 Appeal against decision of SG 3 Friday 10 Aug
8 Decision of Election Commission         2 Monday 13 Aug
9 Appeal against decision of EC 2 Wednesday 15 Aug
10 Decision of DGTO 10 Saturday 25 Aug
11 Final list of voters to be issued 1 Monday 27 Aug
12. Issuance of Nomination Papers Monday 27 Aug
13 Receive of Nomination papers 4 Thursday 30 Aug
14 Scrutiny Nomination papers 1 Friday 31 Aug
15 Issue of list of nomination of candidates 1 Saturday 01 Sep
16 Objections on nominations 1 Monday 03 Sep
17 Decision of EC on objections 1 Wednesday 04 Sep
18 Appeal against decision of EC 2 Thursday 06 Sep
19 Appeal referred to DGTO 2 Saturday 08 Sep
20 Decision of DGTO 7 Saturday 15 Sep
21 Final list of Nominees 1 Monday 17 Sep
22 Poling 5 Saturday 22 Sep
23 Nomination of Officer Bearers 2 Tuesday 25 Sep
24 Scrutiny of nomination and final list OB 1 Wednesday 26 Sep
25 Polling for Office Bearers and Result 2 Friday 28 Sep
26 AGM (Results to be announced) Saturday 29 Sep
27 Information to all concerned about results Monday 01 Oct

 

 

  1. Announcement of Election Schedule

In an Executive Committee meeting on 21 July 2018, Election Schedule for the Executive Committee for the year 2018–19 (from 1st Oct 2018 to 30 Sep 2019) was approved to be announced as under :

 

  1. Composition of the Executive Committee will be as under :

 

(1)   Corporate Class             –    10 Members

(2)   Associate Class              –    2 Members

 

  1. Election for the vacant posts of Executive Committee will be held on 22 Sep 2018

as follows :

 

(1)   5 for Corporate class (replacement of 5 members due to retire on 30 Sep 2018).

(2)   1 for Associate class (replacement of 1 member due to retire on 30 Sep 2018).

 

  1. Eligibility to Vote

 

Eligibility to vote for members will be subject to the following conditions namely :

 

  1. The member has completed two years of valid membership of Association on 21 July

2018 and made payment of all dues.

 

  1. The member has fulfilled the conditions of membership and renewal thereof of the

Association.

 

  1. Every member eligible to vote shall deposit with the Secretary General, the specimen

signature card alongwith photograph indicating the status in the firm, company or

concern. The right to vote shall be allowed only to the proprietor, partner or the

director of the member firm or company or a person not below the rank of General

Manager authorized by the board of directors of a public limited company or as the

case may be, a multi-national corporation. Such person will be entitled to cast vote at

the time of election only if his name has already been registered with the Secretary

General and his name appears on the list of voters.

 

  1. Appointment of Election Commission

Following members are appointed as Election Commission :

 

  1. Chief Election Commission   – Mr. Muhammad Ayub Khan, Trust Shoes International

 

  1. Members     –   (1) Mr. Muhammad Azeem, Relaxo (Pvt) Ltd

(2) Mr. Anser Wasim Quadri, ASA International

 

  1. Lt Col Ahmed Fawad Farooq (R) will act as Secretary General of Election

Commission.

 

  1. Election Procedure

 

  1. The election of Pakistan Footwear Manufacturers Association will be conducted

according to the procedure laid down in Trade Organization Rules 2013 and the

Articles of Association.

 

  1. Member firms desiring to change their representative shall intimate changes regarding

name of their representative to the Secretary General alongwith necessary proof of

eligibility by 26 July 2018.

 

  1. The Secretary General PFMA will display on 28 July 2018, the provisional voter list of

all members eligible to vote alongwith their national tax number, sales tax registration

number (if applicable), the name and national identity card number of their representa-

tive. The list shall be forwarded to Regulator and displayed at :

 

(1)   Notice board of the head office, and

(2)   Website of the Pakistan Footwear Manufacturers Association i.e.

www.pakfootwear.org .

 

d    The members who have any objection to the entries in the Provisional list of voters

shall send their objections in writing to the Secretary General by 04 Aug 2018.

 

  1. The Secretary General will take action on the objections or changes, and will intimate

decision on these objections by 7 Aug 2018.

 

  1. Any person aggrieved by the decision of the Secretary General may make a

representation to the Election Commission by 10 Aug 2018 which shall decide the

representation by 13 Aug 2018 .

 

  1. Any person, aggrieved by the decision of the Election Commission or in case the

Election Commission fails to decide the representation by 13 Aug 2018 may make an

appeal to the Regulator by 15 Aug 2018 who shall decide the appeal by 25 Aug 2018

and his decision in this regard shall be final.

 

  1. A copy of final list of voters shall be despatched to Regulator by Secretary General on

27 Aug 2018 and be displayed on the following :

 

(1)   Notice board of the Head Office of Association.

(2)   website of the Pakistan Footwear Manufacturers Association, i.e.

www.pakfootwear.org.

 

  1. Within four days of display of the final list of voters, any person, who is eligible to

contest election for the vacant post, shall send his nomination, duly proposed and

seconded by a duly registered voter each and signed by the candidate, to the

Secretary General upto 30 Aug 2018.

 

  1. On receipt of Nomination Papers, a copy of the final list of voters shall be provided by

the Secretary General to each contesting candidate by 31 Aug 2018.

 

  1. The nomination papers will be scrutinized by Election Commission and list of

candidates will be displayed by 01 Sep 2018.

 

  1. The objections if any to the nomination of candidates may be filed to the Election

Commission by 03 Sep 2018 who will decide the cases by 04 Sep 2018.

 

  1. Any candidate aggrieved by the decision of Election Commission or if Election

Commission fails to decide the matter by 06 Sep 2018, may file an appeal to the

Regulator upto 08 Sep 2018 who will decide the case by 15 Sep 2018 and his decision

in this regard shall be final.

 

  1. Election Commission will issue final list of candidates by 17 Sep 2018.

 

 

  1. Poling Day

a   The election of the members of Executive Committee shall be held by secret ballot.

Neither postal ballot nor proxy shall be allowed; and the polling will be held at Head

Office PFMA on 22 Sep 2018 from 0900 hours to 1700 hours.

 

  1. Counting of votes shall take place immediately after the polling hours under the

supervision of polling officer in the presence of candidates or their polling agents, if

any.

 

  1. In the event of equality of votes between two or more candidates the result shall be

decided on the basis of a draw conducted by the polling officer on 22 Sep 2018 in the

presence of candidates or their polling agents and a record of the result thereof shall

be made.

 

  1. Provisional results may be announced by the Returning Officer immediately after

polling.

 

 

  1. Election of Office Bearers
  2. Any person elected as member of Executive Committee shall send his nomination for

election as an office bearer (Chairman, Senior Vice-Chairman or Vice Chairman) duly

proposed and seconded by an elected Executive Committee member each and signed

by the candidate to the Election Commission by 25 Sep 2018.

 

  1. The Election Commission will scrutinize the nomination papers and list of candidates

will be displayed by 26 Sep 2018.

 

  1. Elections for Office Bearers will be held on 28 Sep 2018 if needed, in Head Office from

0900 to 1700  hours.

 

  1. Provisional results may be announced by the Election Commission immediately after

polling.

 

  1. The challenged votes shall be kept in a separate sealed envelope duly signed and

sealed by the polling officer.

 

  1. The Commission or an officer designated by the Commission shall decide about the

challenged votes after verification of necessary information before the official

announcement of the results.

 

 

  1. Annual General Meeting

The final result of the election of Executive Committee and Office Bearers shall be officially

announced at the Annual General Meeting which will be held on 29 Sep 2018 and separate notice for the meeting will be issued. The final election results announced in AGM shall also

be :

 

  1. Displayed at notice board of the PFMA head office on 01Oct 2018.

 

  1. Displayed at PFMA website www.pakfootwear.org on 01 Oct 2018.

 

  1. Submitted to the Regulator by 01 Oct 2018.

 

 

Lt Col Ahmed Fawad Farooq (R)

Secretary General